Personal Assistant to President Director (Tangerang Based) – Furniture Industry
Talent Hunts Indonesia is an Executive Search Agency based in Jakarta, currently working with a leading and well-established manufacturing company within the Furniture Industry, who are looking for a highly professional, agile, and dedicated Personal Assistant / Executive Secretary to President Director. Located at the manufacturing and corporate hub in Cikupa, Tangerang, this critical role acts as the primary strategic anchor and operational interface for the President Director. The position demands an emotionally mature corporate professional capable of orchestrating complex high-mobility schedules, managing sensitive corporate data, and driving seamless cross-functional execution across multiple departments simultaneously. The ideal candidate will combine advanced office automation skills, high organizational intelligence, and a strict commitment to corporate confidentiality and operational excellence.
Responsibilities:
- Executive & Scheduling Support: Strategically manage the President Director's daily agenda, master calendars, high-priority corporate meetings, and comprehensive business travel logistics to ensure maximum time efficiency.
- Cross-Departmental Coordination: Act as the primary gatekeeper and communications bridge between the President Director, internal business units, and external enterprise stakeholders; actively coordinate and track deliverables across 5–8 departments concurrently.
- Operational Follow-Up & Governance: Rigorously monitor and follow up on the execution of action plans and directives assigned by the President Director to various division heads, providing proactive progress updates.
- Meeting & Minutes Management: Schedule, prepare, and organize all high-level internal and external executive meetings. Construct highly accurate, structured Minutes of Meetings (MoM) and establish tracking mechanisms for all post-meeting action items.
- Data Analysis & Executive Reporting: Utilize Microsoft Excel to aggregate operational data, analyze functional business performance indicators, and compile comprehensive daily, weekly, or monthly reports to support leadership decision-making.
- Advanced Document & Correspondence Control: Draft, review, and manage professional corporate correspondence, presentations, and technical reports in both fluent Bahasa Indonesia and English. Secure a meticulous physical and digital filing system for swift document retrieval.
- Confidentiality & Gatekeeping: Enforce absolute discretion and data security protocols regarding all private executive briefs, corporate strategies, financial documents, and highly confidential company information.
- On-Demand Operational Support: Provide fast-response operational and administrative assistance, remaining highly accessible and ready to support urgent business requests or travel extensions outside regular business hours.
Requirements:
- Minimum Bachelor’s Degree (S1) in Secretarial Studies, Administration, Corporate Management, or a related professional discipline.
- Minimum 5 years of solid experience as a Personal Assistant, Executive Secretary, or Corporate Secretary directly supporting the Board of Directors (BOD) or President Director.
- Industry Preference: Direct background working within a fast-paced Manufacturing, Production, or Furniture Export/Retail industry is highly preferred.
- Proven experience managing heavy workloads, cross-functional project tracking, and high-mobility administrative demands.
- Highly proficient in operating Microsoft Office suite (advanced Excel formatting/formulas, professional Word layouting, PowerPoint storytelling, and Outlook management) and standard digital collaboration tools.
- Excellent communication, negotiation, and interpersonal skills with a strong, poised professional representation.
- Professional Attributes: Highly proactive, fast learner, high sense of urgency, detail-oriented, emotionally resilient, and capable of maintaining an objective, calm demeanor under strict deadlines.
- Language Skills: Highly fluent in English (both written and spoken) for executive-level communication.
- Willing to work flexible hours / standby when required and be fully placed in Cikupa, Tangerang.
Gedung Treasury Tower 1, Lt.7 Unit F. Jl. Jend. Sudirman Kav 52-53 Kebayoran Baru Jakarta Selatan Telephone (021) 50208136